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    Enlist Your Clients In Your Success

    July 30, 2014

    Portrait of business colleagues holding each other and laughingWhen it comes to running a successful business, your clients are your greatest asset. They chose your business over others in the area and even refer their family and friends. So why not involve them in your success and find out from them what makes you so great and what you can do to improve? Here are some things to do with your clients to help make your business even better.

    Engage Them
    Your clients are a great resource for finding out what you are doing well and what you could do to be even better. So ask them. Set up a short questionnaire, and ask your clients to fill it out and provide feedback. Here is a sample list of 8 simple questions that you could ask your clients:

    • Why did you choose us
    • What sets us apart from similar businesses in the area
    • How would you describe us to your family and friends
    • Why do you refer us to others – And how do you refer people to us
    • What do we do best
    • What can we do better
    • What do you find most annoying about businesses like ours in this area
    • What do we not offer now that you would like to see us offer in the future

    To promote feedback and participation, you could tie-in participation in the survey with a reward. Maybe it’s a free product or $10 off their next service. Or it could even be that they get entered into a drawing for a larger prize, like a free premiere service.

    Listen to Them
    Once you start to get results back from the surveys, make sure you actually pay attention to what your clients have to say. They took the time to share their thoughts with you. Don’t just let that slide. Really pay attention to what they had to say – both good and bad – and consider how you can use their feedback and advice to create an even better experience for them when they come to see you.

    Don’t forget to listen not only to your top clients, but to all your clients. It could be that a few small changes to your business offerings could mean that some of your “sometimes” clients become top clients. They’re your clients and they know what they want, so use the feedback from them to determine what you are doing well and what you could improve. From there, you have nowhere to go but up and up!

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    Filed under: Creating Customers, Spa Business Management

    Ready To Setup A Rewards Program?

    July 24, 2014

    Reward stampReturning clients spend an average of 67% more than new clients. So it only makes sense to focus on bringing your clients back again and again. One great way to do that is to reward them for being loyal customers. SpaBoom offers great functionality for running your rewards program. But before you turn it on there is a lot to think about. Here are some things to ask yourself when you’re ready to set up your rewards program.

    What activities do you want to reward?
    You want to make sure you are rewarding behaviors that help your business to grow, either in the number of clients you have or the amount of revenue being generated. Some of the most popular activities to reward are:

    • Purchasing Gift Certificates
    • Purchasing Services
    • Using Online Booking
    • Purchasing Deals
    • Referrals for services or purchases
    • Signing up for Email Marketing
    • Share with a Friend
    • Shared Friend Signups

    How many points will be rewarded for each activity?
    You need to decide what sorts of behavior you want to reward the most. Is it more important to keep your clients coming back again and again? Then make purchases and services worth more points than referrals. Or maybe referrals are more important, so you would want to make referrals for services or actual signups worth more points. The default in the Rewards setup is 1 point per dollar spent and 100 points for email newsletter signup. But you can change these and fully customize the point values for each individual activity.

    How much is each point worth?
    A good starting point might be to make 10 points worth $1. This makes it easy for your clients to quickly earn rewards, which is a good thing. SpaBoom gives you full control over how much each point is worth, so you can decide what works best for your business. But keep in mind that people who participate in a rewards program typically want to be able to redeem their points in 3-6 months. So making it easy to earn points, and easy to redeem them, will make your rewards program much more effective.

    What rewards do you want to offer?
    Create rewards and incentives that your clients desire, but also that are unique to your business. You also want to make sure that your Rewards program is helping to grow your business and isn’t hurting your bottom line. So keep that in mind when deciding on rewards. Some rewards options are:

    • Discounts on services
    • Gift certificates for services or products
    • Bonus products
    • Add-on experiences
    • Monthly special – an exclusive offer for reward members

    Studies show that clients tend to be happier with rewards other than discounts. But now might be a good time to ask both your staff, and some of your top clients, what they think the rewards should be. Tailoring your rewards to meet the needs of your clients will make your program more successful.

    How will you promote it?
    Be sure you promote it on your website and via social media. But, more importantly, make sure your staff are ambassadors for your program. They should all understand how it works and why it is a benefit to both the client and the business. Some spas even have displays showing what you can receive at each point level. Talking with your clients about your rewards program should be part of the checkout process at the end of every visit. Let them know how many points they currently have, and also what they can redeem them for, as well as an incentive for re-booking at the time of checkout.

    How will your clients earn, track, and redeem points?
    This one is easy. SpaBoom rewards make it easy to do all of this from your SpaBoom account. You can even set it up to automatically redeem points. When a certain level is reached, SpaBoom will automatically send your client a congratulatory email with their reward attached as a gift certificate. We also make it easy for your staff to look up how many points a client has earned and redeem them right there while the client is still at your front desk. Efficiency in use guarantees a successful rewards program.

    You are now ready to turn on and set up your Rewards program in SpaBoom. But keep in mind that your rewards program is a living entity. Follow-up regularly with your clients to make sure your program is meeting their needs as well as yours and that the rewards are really worth it. Communicate with them regularly, both about what is available in the rewards program this month, and also about how many points they have currently. And make changes as needed to keep it competitive and successful.

    A successful rewards program not only rewards your clients for their loyalty, but can help to reinforce the relationship they have with your business. Making it an easy program for your clients to participate in, and also for your staff to administer, will ensure that your clients are happy and keep them coming back for more.

    Need help getting your Rewards program set up? Give us a call. We’re always happy to help!

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    Filed under: Creating Customers, Spa Business Management, Spa Technology

    Stabilizing Economy = Opportunity For Small Businesses

    July 22, 2014

    Beautiful girlAfter years of holding our collective breath, it appears that the economy is finally trending in the right direction. Growth is looking good, and inflation is under control. The big economic indicators bode well for the next few years, with projections of steady improvement characterizing the forecasts. This is a tremendous thing for small business, because once word gets out via national and social media that things are looking up, people will begin to breathe sighs of relief and allow themselves to enjoy services that reach further than just ‘maintenance and necessary.’

    Remaining top-of-mind with your clientele means gearing your marketing and promotions to ‘meet them where they’re at.’ (Pardon the grammar, but the phrase works, here.)  Where they’re at may be in a place where they are giving themselves permission to purchase services that move a tad beyond the pure ‘have to’ into the ‘ok, so I also want this add on..’ arena. That can mean extending a 60 minute massage to 90 minutes, choosing to go with a deep conditioning following a style and highlight, opting for a mani/pedi combination in lieu of just regular manicures, or choosing the rejuvenating facial with ultra-softening mask over the basic facial.

    Up-selling now requires finesse and a good plan. Look at your service menu and consider ways that you might entice your clients.

    Are there ways for you to add perceived value to the next-tier services without incurring real costs? When clients perceive they are receiving more for their money, they’re likely to invest in the next option ‘up’ the menu.

    Will something as subtle as opting to list your services from most indulgent to more economical help? Order of sight matters, too. If your clients are seeing your most economical services at the top of your menu, they’ll have to think harder about moving to the next level than if they see the most indulgent first and the middle option (the one you’re wanting to encourage now) right below it.

    Winning higher level sales means your clients will be enjoying services that they may have waited years to justify and you’ll be generating a boosted revenue stream as well.

    Now’s the time to get creative with ways to enrich the experiences of your clients and create higher average tickets as you do it.

    It’s another win-win.

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    Filed under: Spa Business Management

    What Net Neutrality Means To Small Businesses

    July 15, 2014

    autoroute de l'informationOn May 15, 2014, the FCC proposed new rules to govern internet access. The new plan would allow internet service providers (ISPs) to charge extra to large companies like Google or AT&T for preferential treatment (such as faster delivery of information). The problem with this is that it then creates a two-tiered internet: a superhighway for businesses who can afford to pay and a dirt road for all of us smaller businesses. You can read more about net neutrality in our blog post from last month: Should You Care About Net Neutrality?

    But why should you care anyway? Internet is still internet, right? Well, actually, it’s not. Net Neutrality is the definition of an open internet and it ensures our right to communicate freely. Without it, the internet is up for bid and those with the most money will have the most control not only over what sort of information you can send as a business but also over what your clients can receive as consumers. Without net neutrality, big companies such as Verizon or AT&T would have the power to choose whether or not your website is available and whether or not your clients can access it.

    Here are just a few reasons why net neutrality is especially important for small businesses:

    The loss of net neutrality will affect the ability of people to find and access your website
    People are busy these days and don’t want to waste a lot of time. When they pull up your website, they expect it to load quickly and easily. If it doesn’t, they may just decide it is taking too long and move on to your competitor.

    Without net neutrality, small businesses won’t have the necessary resources to put themselves into the internet fast lane, which could mean slower load times, or clients who cannot even access your site due to their ISP deciding not to carry it (similar to cable companies). This means that the internet would no longer be a level playing field and it will most certainly hurt not only your ability to conduct business online, but also your ability to simply promote your business effectively online.

    The internet will no longer be a level playing field
    A free and open internet, where no ISP can decide what you can and cannot post or read, is a key foundation of Net Neutrality, and it is what the internet was based upon. Without net neutrality, ISPs would be able to give preferential treatment to those who can afford to pay for it, and users would no longer have access to everything posted on the web. It means that small businesses would no longer be able to compete on the same level as bigger companies. It stifles competition, but more importantly, it stifles innovation. Many small businesses would never be able to get off the ground without a free and open internet. It diminishes progress and the overall sharing of information for all of us.

    For your business, it could mean that users in your area may no longer be able to access your website at all, or it may be buried underneath the results of bigger companies in your area, or those with deeper pockets. It would have a major negative effect on your online presence, unless you have the funds available to push yourself up to the superhighway. And the sad truth is that most small businesses just don’t have the funds to compete with larger corporations. Without net neutrality, we’ll fall behind the big guys, and that could mean the end of our businesses.

    So what can we do?
    The new rules were proposed on May 15, 2014, and we are now in the midst of a comment period, before the FCC makes their ruling on September 15th. Everyone is welcome to submit a comment to the FCC and we encourage you to do so.
    But, more importantly, contact your representatives in Congress and let them know how important Net Neutrality is to you. Many feel that the only way to truly ensure net neutrality, is for Congress to make it a part of law, by adding it to an updated version of the Telecommunications Act, and there is a movement to do just that. This would take the decision making out of the hands of unelected officials at the FCC, and put it into the hands of elected officials, who are accountable to the American people.

    There is a huge movement to protect and ensure net neutrality, but, as small business owners, all of us need to speak up and become part of the conversation. It is just that important.

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    Filed under: Spa Business Management, Spa Technology

    Raising Your Prices Without Losing Clients

    June 30, 2014

    revenue_growthIt’s inevitable we all need to raise our prices sometimes. But raising your prices can be scary. There is always the fear that you’ll face uncomfortable push back from clients. Or even worse, drive them into the arms of your competitors. Here are a few strategies that can help make raising prices a comfortable and regular part of your business.

    Have a pricing plan in place.
    A pricing plan helps you track and calculate prices for your services and products. If you don’t know the cost of doing business and how that changes in your business over time as market prices and demands change, then you won’t know what is the right price for you to charge and when it is time to raise your prices. Having a plan that you evaluate regularly makes price increases part of your normal business practice and something your clients will come to expect. It’s also smart business.
    A pricing plan can help show you when it is time to raise your prices, such as:

    • Your competitor has raised their prices
    • You have incurred an increase in costs

    It can also help you choose the right time of year to raise your prices. Most retail businesses raise their prices in October, in advance of the holiday season. But, as you look at your pricing plan, you might find that there are certain times of the year that will emerge as a good time for you to do a price increase.

    Knowing the right time to raise your prices and understanding why they need to be higher can make it much easier to explain to your clients why your prices have gone up.

    Consider changing your pricing structure or the way you package your services.
    Rather than a flat out rate increase, you could find that changing the way your services are structured or creating bundled or add on packages could give you the rate increases you need while still remaining attractive to clients. Try tiering prices into low/middle/high offerings, such as haircut; shampoo and haircut; or shampoo, haircut, & blow dry. Or bundle your offerings into premium packages, made up of one of your signature offerings bundled with a mini add-on treatment. These sorts of changes can lead to price increases that come across as more value added in the eyes of the client.

    Be honest, not apologetic, with your clients about the price increase.
    Tell them you are raising your prices. Be up front and honest with them. Highlight any increased value you are offering as well as any investments you have made in your business or your staff. Even a simple, “We’ve increased our prices so we can continue to provide you with the great service you expect from us.” is a good way to handle the announcement. But don’t shy away from telling them about it and don’t apologize. This is a business and part of running a business is that sometimes you need to raise your prices. Being up front with your clients about it will make them feel better about the increase.

    Raising prices is a part of doing business and it is a key way to keep your business flourishing and help it grow. By making sure you understand the underlying reasons driving your price increase and feeling comfortable talking with your clients about it, you’ll make the price increases easier for everyone involved. You’ll protect your bottom line and your clients’ satisfaction.

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    Filed under: Spa Business Management

    Is Courtesy Dead In Modern Business Practice?

    June 26, 2014

    Is the concept of courtesy in business an antiquated idea? Are we allowing our busy-ness to interfere with professional courtesy and communication? At the risk of sounding a little bit too much like Andy Rooney, here, let me just say that if we don’t take the time to be courteous we’re displaying a serious lack of professionalism and deserve the consequences. The good news is if you run your business based upon respect and common courtesy, you are already ahead of the game in a world that is inexorably sliding into a place where manners and respect feel like antiquated and trite ideas.

    This gives you a definite edge! Not only can you employ courtesy to help set your business aside from many others, you can be a positive influence – over time those people who do business with you will most likely follow suit which makes the world a better place, right?

    We talk a lot on this blog about building relationships. In fact, I have built a career on that, and as a result  enjoy deep, lasting, respectful relationships with colleagues as well as clients. Relationships matter, and nurturing them at every possible opportunity makes all the difference.

    There is a trust factor there. There is respect. There is appreciation, and an understanding that time is valuable.

    Before I go any further into why the element of courtesy is essential in any relationship, personal or professional, let me address excuses I’ve encountered for avoiding simple business courtesies and how applying the exact opposite behavior can work for you.

    Technology. In a day and age when we are besieged with pleas for our attention in the form of emails, Tweets, Facebook posts, and voicemails, there has never been a more important time to manage the technology in your life and make it work for you instead of allowing it to rule your every waking moment.  Just because you get a thousand virtual requests for your attention every day doesn’t mean you ignore them. If you let people in, then respond accordingly.

    Busy-ness. The ‘I’m too busy to get back with you, even in a cursory way’ response is ridiculous. Simply taking 10 seconds to drop an email response to a request for a meeting, even if you know you won’t be able to attend, extends a courtesy that will prove you are professional and deserve the same treatment in return. Responding is the point; the length of the response is not.

    Apathy. I’ve run into people who only ping you or acknowledge your existence when THEY need something from you. Suddenly you’re the center of their universe, when, if memory serves, they’ve completely ignored emails or voicemails directed specifically at them, and have failed to mention said attempts at communication during casual runins in the hallway or at business events. Guess what? You should always respond. Ignoring an email or voicemail just makes matters change into larger issues that can ultimately erode trust and undermine efforts to actually support a project or conduct a successful business deal.

    While we’ve all encountered many excuses for NOT practicing courteous business, maybe we should consider how living by the Golden Rule might just serve us, here. We all wish to be treated well, so we should all treat others well, right? That is what most of us were brought up believing, and, thankfully, many of us practice that ideology as consistently as humanly possible.

    How does the courtesy concept translate to solid business practice?  Anyone in the service industry knows that response is everything, whether it’s voicemail or email being used as the venue. Timely, respectful responses to client questions and concerns translates to trust and ultimately loyalty to your service, over time.

    Delivering on your promises is another huge factor.  This means time promises, service promises, results promises. If you say you’re going to meet with someone at 9:30 a.m., be there a few minutes early and be prepared. Disregard for someone elses time is a huge red flag and implies you are either disorganized, disrespectful, or just plain disillusioned about how the practitioner/client relationship dynamic functions. If you promise to provide the best indigenous blue corn body scrubs west of the Mississippi, then you should be sure that happens. If you promise to address esthetic issues in a series of targeted treatments, then do your very best to deliver on that promise.

    Face-to-face matters. Training your staff to extend all appropriate courtesies to clients will provide two benefits – you will be empowering those employees to provide outstanding customer service as a matter of course, and your clients will feel confident booking services. Remember, referrals come from happy clients, and if you’re treating everyone with the utmost respect and, yes, courtesy, they will not soon forget it nor will they hesitate to recommend your spa, salon, massage or esthetics practice to friends and family.

    Practicing courtesy simply means conscientiously practicing good business communication. The net results of consistent practice? Happy clients, more referrals, and stronger relationships, overall.

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    Filed under: Spa Business Management

    Do You Foster Employee Education?

    June 24, 2014

    continuing educationDo you want to engender loyalty and strengthen your business as a whole? That may be easier than you think, and simply involve supporting your employees’ pursuit of continuing education as well as providing in-house training which focuses on best business practices relevant to yours.

    The key, really, is committing to constant improvement – your own, and, of course, your staff’s. If you follow solid business development strategies, share those with your team and encourage a constructive feedback environment you’re well on your way to enjoying sound day-to-day operations. When everyone is on-board with management objectives, and feels their input is not only welcome but encouraged, you’ll find your business’ energy level rising and level of service following suit.

    It turns out being heard, being encouraged to develop professionally, and feeling supported in the course of business matters a whole lot to those individuals you’ve brought into your spa or salon.  The results speak for themselves – better morale, happier clients, and a general sense of being on track as a small business. The whole concept of ‘us and them’ is an outdated management approach that is both short sighted and fails to encourage personal buy-in and dedication on the part of your employees.

    Enlisting the ideas, the creativity, and the energy of your professionals will net very positive outcomes. The first step involves planning which includes input from your team, then incorporating that feedback where it makes sense to do so. No, this doesn’t mean ceding your right to nix ideas that simply don’t fit into the business model, it means sharing the business model with your staff, then evolving over time to use valuable ideas as you grow your business.

    From an employee development standpoint, all of your estheticians, stylists and massage therapists need continuing education for licensing, of course, but also to encourage periodic and valuable interaction with their peers and to grow their skills, foster creativity and stay abreast of current treatments, trends and practices. Ensuring your professionals continue to pursue requisites as well as develop expertise in their given areas is a simple as considering education a necessary endeavor, not simply an annoyance that makes scheduling a challenge.

    Providing an environment that truly fosters growth and education begins with committing to do so, then laying the foundation over time. Bottom line? If you’re dedicated to the development and support of your professionals, they will return the the favor. It’s a simple and beautiful cycle.

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    Filed under: Spa Business Management

    Dare To Experiment

    June 13, 2014

    ResearchAll of us are constantly striving to improve and grow our businesses. And there are so many ways to go about doing that. We can read recommendations from experts, or talk to other local business owners about their strategy. We can study success stories and do research or hire experts to advise us; but, the truth is that your business is unique and what works for someone else might not work for you. So a little bit of experimentation with new strategies or solutions can often be the only way to know for sure.

    Now is a great time to bring experimentation into your business model. You could try focusing on testing out one new thing a month. If it works: Great! Now you can start looking at ways to wrap it into your permanent business model. Or you might find that what you were doing before is the best choice after all. But growth can’t happen without a bit of experimenting. Here are a few things you could try experimenting with in the coming months.

    Test out a new service offering or different business hours
    People’s lifestyles, schedules, and needs are changing all the time. And your business needs to be ready to adapt to meet those new needs. But it can be challenging to integrate changes into your regular business practices. So try testing out a new service offering or different business hours on a smaller scale. Offer mini-treatments of your new service to your VIP clients as a free or reduced price add-on or a special promotion. You will be able to get feedback from your clients and staff and then decide whether or not to incorporate it as a full offering on your main spa menu. Or offer extended business hours one day a week to see if the interest is there to fill that extra time. Your clients will show you they are interested by taking advantage of the extra availability and your staff might be interested in having the extra time as well and will volunteer to work those hours. Either way, by the end of a month or so, you should know whether offering extended hours or a new service on a more permanent basis is a good idea, for both your staff and your clients.

    Revamp your Loyalty Program
    Your loyalty program is very popular with your clients. But maybe you’re getting some feedback from them on other things they would like to see in the program. Or maybe you’re seeing what other businesses are offering their clients and want to bring your business more in line with theirs. Why not try implementing one this change on a small scale as well. You could try offering a new reward to just your VIP clients for a few months, and then get their feedback. Or maybe create a new monthly feature to your rewards program where each month you offer something unique and special at or above a certain tier for a limited time. (Sephora stores do a great job at this with their changing monthly reward offerings.) This lets you try out new reward options on a short term basis and evaluate their success.

    You could even choose to experiment on a small scale with a completely new rewards system with a select group of clients – maybe VIPs or your newest clients. This is a great opportunity to try something drastically different from your regular offerings. Get feedback or suggestions from your clients and staff on what their dream Loyalty program would look like and then take the pieces that make the most sense for your business (& your bottom line) and test them out. Testing these things out on a smaller scale gives you the opportunity to evaluate what works best for you and what doesn’t. From there you can take the new things that work and implement them across your entire Loyalty program.

    Change Your Social Media Approach
    We all know that social media is important. From Facebook and Twitter, to Google Plus, Pinterest, & Instagram, we are all interacting with each other on social media all the time. So a great place to experiment with ways to grow your business is with your social media strategy.

    Maybe you want to try out a new platform, like Pinterest or Instagram. Start by creating an account and posting on a regular basis. Be sure to let your clients know with announcements in the spa as well as on your other social media accounts. You’ll be able to track the effectiveness of this extra platform based on the number of followers you attract and maintain.

    It might be that you think that more regular and engaging posts on your Facebook and Twitter accounts might generate more interest, and more business. So experiment with posting more regularly (perhaps daily for a few weeks) or by putting up posts that encourage feedback and invite your clients to join the conversation. Try out a month’s worth of regular questions that invite your clients to participate. These could be related to offerings in the spa or salon, or could just be lifestyle or personal interest questions such as “What is your favorite summer beauty tip?” or “What is your dream summer trip?”

    Try increasing your social media involvement over the course of a month and then evaluate any changes you have seen in activity. Are you getting more or less hits? This will let you determine whether the extra engagement on your part is something worth implementing permanently.

    Experimentation is a great way to effectively build and flex your business over time to take advantage of a changing market. Be sure to make some time regularly to brainstorm ideas and then commit to testing these things out over the course of the year. One of the best ways to come up with new things to try is to ask your biggest cheerleaders: your staff and your top clients. Without buy in and participation from them, no change will ever really work. Ask them for suggestions. Involve them in the testing process. Then ask for their feedback and listen to it.

    It could turn out that your new idea or strategy is a complete failure. A lot of experiments are. But it might turn out to be just what your business needs to grow. Even the failures have a lot to teach us about how we can make our business better. Either way, you’ll never know unless you try.

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    Filed under: Spa Business Management

    SpaBoom Best Practices: The Importance Of Redeeming All Types of Gift Certificates!

    June 4, 2014

    gc.promoLet’s talk about an important practice that you should be doing in your business: redeeming gift certificates in SpaBoom. Keeping track of what gift certificates have been redeemed and what, if any, remaining balance is left is key to helping your business run smoothly. It also means that you won’t end up in a situation where a client uses a gift certificate twice, hurting your bottom line.

    Okay, so most of us are already very good at redeeming gift certificates and tracking them in SpaBoom or another POS. But what about promotional and reward gift certificates? You know, the ones that your clients receive for signing up for email marketing, as part of a Daily Deal, or those reward certificates your clients get from your loyalty program. It is just as important to redeem and track those gift certificates in SpaBoom.

    Tracking your promo & reward gift certificates can offer valuable information and feedback on which promotional programs and offers are working and which ones aren’t. But if you are just ringing up the discount or giving clients the promotional offer without redeeming those gift certificates in SpaBoom you are missing out on the chance to analyze those programs. And redeeming a promotional gift certificate is just as easy as redeeming a regular one.

    How to Redeem a Gift Certificate in SpaBoom

    • Go to the GC tab in your Spaboom account
    • Search for the Gift Certificate by number, client, recipient, or date purchased (you can also narrow search by gc type)
    • Click on the ID number to pull up the gift certificate and its information
    • From here, you can view the gift certificate, including balance remaining
    • Click on Redeem in the left hand column
    • You can then note how much was redeemed and any notes about this transaction
    • Hit save
    • That’s it! You’ve redeemed the gift certificate

    Making sure you redeem and track all the gift certificates you issue (regular, promo, and reward) means that you will have all the information and tools necessary to really analyze your offerings. And there is no better way to improve your business.

    Have questions or need help redeeming a gift certificate? Give us a call! We’re always happy to help.

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    Filed under: General, Spa Business Management

    SpaBoom Feature: Customer Retention

    May 22, 2014

    CRMCustomer retention is important in order to grow and maintain a healthy business. Maintaining regular contact with your clients can make the difference between them returning to your business or going with the next business down the street.

    SpaBoom makes retaining customers easy with our Customer Retention functionality. It allows you to send email communications to customers in two different categories: those who haven’t visited you in a short or long while, and those who purchased a gift certificate almost a year ago for specific events (birthday, holiday, anniversary). Let’s take a look at how these work.

    Visit Reminders

    Visit reminders can be used if you are using Booking or Rewards functionality in SpaBoom. Clients are reminded if they haven’t been back to see you in a short while (usually 30-60 days, depending on your business type) and a second email is sent if a longer period passes between visits (usually 90-120 days). The longer period email will have an offer attached to it, to motivate them to come back and see you again. Visit reminders are a great way to stay in touch with your clients who may have gotten too busy to remember to schedule an appointment.

    Purchase Reminders

    Purchase reminders are used to remind a customer, who purchased a gift certificate almost a year ago, that the event they purchased it for (birthday, anniversary, holiday) is coming up again soon and suggest it is time to purchase another gift certificate for that same event this year. It’s a good way to stay in touch with those clients who used you last year and may have forgotten about you since then, and also provides a friendly reminder to them that a gift-giving opportunity is coming up soon.

    Using Customer Retention can help you catch those clients who may get busy and lost in the shuffle of life, and remind them to come back and see you again.

    We’ve made it easy to use the SpaBoom Client Retention functionality, just turn it on, make sure the email content looks good, and then let the system do all the work for you.

    Here’s how:

    • Go to the Marketing tab and turn on Customer Retention at the bottom of the page
    • Once turned on, you will see 1-3 emails depending on the functionality you are using (booking and rewards)
    • You can go in and review the content of these emails, and edit them if you like. Go in and view the offer attached to the long period with no visit email to make sure it’s correct as well

    And that’s it! Once you’ve turned on Customer Retention, and verified the content of the emails and the offer, you’re all set. The day after you turn it on, SpaBoom will take it from there and automatically send these reminder emails to your clients. It’s that easy!

    With so much competition for business these days, SpaBoom’s Customer Retention is an important feature to help you stay in touch with your clients.

    Have questions or need help setting up Customer Retention? Give us a call! We’re always happy to help.

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    Filed under: Creating Customers, Spa Business Management

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